Engagement process
From intake call to a shortlist you can act on
This page maps how Panel Orchardbase runs a Supplier Sourcing Engagement so import-export teams know what happens each week—and what we need from you to keep momentum.
- Intake & constraints. We capture category specs, compliance notes, target landed-cost bands, and factories you have already tried.
- Landscape mapping. Candidate plants and traders are gathered from directories, prior notes, and targeted outreach.
- Screening. We test responsiveness, sample policies, export documentation habits, and obvious capacity mismatches.
- Shortlist delivery. You receive written trade-offs and a review call before any introductions go out.
- Optional visit or readiness work. Factory days or document reviews can attach when the shortlist justifies them.
What we ask you to prepare
- Drawings, tech packs, or physical reference samples with acceptable variance notes
- Expected monthly or seasonal volume for the first twelve months
- Preferred Incoterms and any broker requirements for commercial invoices
- A decision owner who can approve outreach within a few business days